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Compare proposals and book your ideal event spaceKaap Doorn Conferentiecentrum
About us
Kaap Doorn Conference Center is ideal for all your business meetings! Since 1994, Kaap Doorn has specialized in business meetings only. The equipment, excellent WiFi, meeting rooms, the restaurant... Everything is geared to your needs as a business guest. We make you feel welcome by creating a hospitable climate and offering excellent service to guests, employees and volunteers. We believe in the added value of meaningful encounters between people in an inspiring, green and hospitable environment. The participants of your meeting come for knowledge transfer and inspiration. The conditions for this are optimal at Kaap Doorn. Kaap Doorn is located in the middle of National Park the Utrechtse Heuvelrug and has its own large private area where you can take a nice walk. CSR and sustainability Kaap Doorn applies corporate social responsibility in the broadest sense of the word. Did you know that if you organize a meeting at Kaap Doorn, you support the good work of the YMCA Netherlands (charity organisation). The YMCA has been involved in youth work since 1853 and organizes holiday camps for children with a request for help in the Netherlands. Kaap Doorn is also working on sustainability in all kinds of other areas. In 2010, for example, we were awarded the Golden Green Key as one of the first conference centers in the Netherlands. To maintain this Green Key, we take measures in the field of sustainability and social responsibility every year. You as our guest contribute to this! 20 meeting rooms Kaap Doorn has 20 meeting rooms (from 5 to 250 people). All rooms have plenty of direct daylight, air conditioning, basic audio-visual equipment, a screen and two flip charts. In our Grand Café, our baristas serve all kinds of luxury coffee and tea; included in your package. Just like unlimited soft drinks, chocolate, cookies and mints in the room. 70 comfortable hotel rooms Kaap Doorn has 70 hotel rooms that are fully equipped. Most rooms overlook natural beauty. All rooms are standard equipped with a shower, toilet, LCD TV, telephone and free WiFi. Our facilities, such as the sauna and fitness room, can be used free of charge by our guests. Every room is equipped with the latest technical facilities, such as presentation facilities. Coffee, tea and soft drinks will, of course, be provided. Should you have any questions regarding technical matters, our technical service will be happy to provide you with guidance and advice. Gastronomic delights The extensive kitchen of Kaap Doorn is very well known. Fresh products are processed into tasty dishes every day in a traditional way. We work a lot with regional and organic products and herbs from our own herb garden. We take into account your dietary requirements. Our chef knows how to respond to every need and creates a surprising dish every time.
Venue Details
Awards
Amenities
- Internet access
- Luggage storage
- View (garden)
- Onsite catering
- Onsite restaurant
- Space (private)
- Wheelchair accessible
- AV capabilities
- Business center
- Video conference
- Health club
- Bus
- Taxi
- Portable heaters
- AV equipment
- High speed internet
- Onsite AV staff
- Internet access
- Luggage storage
- View (garden)
- Onsite catering
- Onsite restaurant
- Space (private)
- Wheelchair accessible
- AV capabilities
- Business center
- Video conference
- Health club
- Bus
- Taxi
Meeting rooms
Meeting rooms
Meeting space
Name | Room size | Ceiling height | Max capacity | U-Shape | Theater | Classroom | Boardroom | Crescent rounds (Cabaret) |
|---|---|---|---|---|---|---|---|---|
Oak Room | | 1,528.5 sq. ft. 54.8 x 27.9 sq. ft. | 9.0 ft. | 172 | 41 | 172 | 68 | - | 105 |
Beech Room | | 1,291.7 sq. ft. 45.9 x 27.9 sq. ft. | 9.0 ft. | 144 | 38 | 144 | 70 | - | 90 |
Elm Room, Birch Room, Chestnut Room & Alder Room | 968.8 sq. ft. 36.4 x 24.0 sq. ft. | 9.0 ft. | 90 | 27 | 90 | 40 | - | 60 |
Kaap Room & Larch Room | 721.2 sq. ft. 27.9 x 25.6 sq. ft. | 9.0 ft. | 70 | 21 | 70 | 30 | - | 44 |
Willow Room, Lime Room & Acacia Room | 645.8 sq. ft. 24.9 x 23.3 sq. ft. | 9.0 ft. | 50 | 17 | 50 | 30 | - | 24 |
Pine Room & Cypress Room | 505.9 sq. ft. 27.6 x 17.7 sq. ft. | 9.0 ft. | 40 | 15 | 40 | 18 | - | 27 |
Break-out Rooms F,G,H | 258.3 sq. ft. 14.4 x 17.7 sq. ft. | 9.0 ft. | 10 | - | - | - | 10 | - |
Break-out Rooms B,C,D,E | 183.0 sq. ft. 13.5 x 13.8 sq. ft. | 9.0 ft. | 8 | - | - | - | 8 | - |
Guest rooms
Location
Getting Here
Local Attractions
Additional Information
Cancellation Policy
It can occur that for whatever reason, you wish to cancel your stay with us or some of the participants wish to cancel. As soon as you know about it, we request that you notify us via e-mail: reserveringen@kaapdoorn.nl. Dependent on the term within which you cancel, we have already incurred costs on your behalf. That is why we apply the following cancellation policy. Terms for cancelling an entire meeting • If a definite reservation has been made, it is possible to cancel without incurring any costs up to six months before the start of the meeting. • For cancellations within six months until three months before the start of the meeting, 10% of the calculated invoice amount will be charged. • For cancellations within three months until two months before the start of the meeting, 15% of the calculated invoice amount will be charged. • For cancellations within two months until one month before the start of the meeting, 35% of the calculated invoice amount will be charged. • For cancellations within one month until 14 days before the start of the meeting, 60% of the calculated invoice amount will be charged. • For cancellations within 14 days until 7 days before the start of the meeting, 85% of the calculated invoice amount will be charged. • For cancellations within 7 days before the start of the meeting, the entire calculated invoice amount will be charged. Cancellations and changes will be processed on working days from Monday to Friday until 5 p.m. If you e-mail a cancellation or deregistration after 5 p.m., we will process this as if this was received on the next working day.
Additional details
Accessibility and parking Kaap Doorn is beautifully situated in the Kaapse Bossen and is easily accessible. Your guests can park for free on our own parking area. Here you will also find charging stations. In addition, Kaap Doorn has its own bus stop called 'Kaap Doorn', which has a direct connection to Driebergen-Zeist station.
Kaap Doorn Conferentiecentrum Frequently Asked Questions
Explore frequently asked questions from the Kaap Doorn Conferentiecentrum regarding Health and Safety, Sustainability, and Diversity and Inclusion.
Sustainable Practices
Diversity and Inclusion
Health and Safety
Please explain, if applicable, the carbon offsetting options you offer to corporations.
Please provide, if applicable, an e-mail address for a contact who can address any follow up questions relating to sustainability and social impact goals and initiatives.
Has your hotel taken steps to reduce single-use plastics, such as removing plastic straws (except upon request for guests with disabilities), stirrers and cotton buds? If yes, please provide detail as to the steps you have taken to reduce single use plastics?
Does your hotel generate (onsite) or purchase (offsite) renewable energy (beyond your utility's standard offerings)? If yes, please describe your practices for generating or purchasing renewable energy.
Does your hotel engage in activities to protect & restore the natural environment in which it is located (i.e. trees planted, coral reef restored, etc.)?
What measures are in place to allow for social distancing in fitness centers (e.g. equipment configuration, staggered usage times)? If no fitness center, please put N/A.
Has the fitness room cleaning routine been adjusted/increased? If yes, what new measures are included? If no fitness center, please put N/A.
Will your hotel be imposing any additional fees for cleaning services? If yes, please specify those fees.
Are specific cleaning/disinfection routines in place for pillows, duvets and their covers, headboard, bathrobe etc.? If yes, please describe.
Does the property limit number of guests in restaurant, bar, or dining areas due to COVID19 or other pandemics? If yes, please provide details of how restaurant, bar, or dining areas limits capacity? If no restaurant or bar, please put N/A.
Has the public bathroom cleaning routine been adjusted/increased? If yes, what new measures are included?
Please include a link to your public report on community impact if applicable.
Please provide any other comments you wish to make regarding your efforts/initiatives to obtain certification in these programs.
Please provide, if applicable, an e-mail address for a contact who can address any follow up questions relating to diversity, equity, and inclusion.
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