Submission Guidelines
1. Timelines
2. Theme for the conference
3. Structure for Submissions
4. Presentation Methods
5. Refereeing Procedure
6. Further Information
Log into the new submission system. You will need to create an account if this is the first time you are submitting.
1. Timelines
Authors are strongly advised to register on the on-line submission system and begin preparing their submissions well in advance of the following deadlines:
02 September 2024 - Online submission system opens
04 October 2024 - Deadline for for all submissions
25 October 2024 - Notification of submission outcomes
2. Theme for the Conference
We welcome submissions for our DSEP 2024 conference: ‘Cultivating Connections’
This reflects our ambition to have a conference experience which brings together the community of Sport and Exercise Psychology from across Britain and Ireland.
3. Structure for Submissions
All submission abstracts should be up to 250 words, exclusive of the title. It should not include references and should be written in either the past or present tense. APA format, including citations but without list of references, is required for all abstracts. Abstracts should be written in either the past or present tense. Abstracts of accepted papers will be available to download on the conference website.
Abstracts must be structured according to the following format, incorporating the indicated headings and information
Abstracts must be structured according to the following format, incorporating the indicated headings and information:
Research/Applied Practice paper/posters:
Objectives: State the primary objective of the paper and the major hypothesis tested or research question posed.
Design: Describe the design of the study and the rationale for the procedures adopted.
Methods: Describe how participants were selected and number of participants (if documentary data used, state how these were selected), materials employed (if appropriate), methods of data collection and analysis.
Results: State the type of analysis employed and the main findings of the study (when available for Work in Progress). Numerical data may be included but should be kept to a minimum.
Conclusions: State the conclusions that can be drawn from the study, including theoretical, methodological, or applied/policy implications as appropriate and any key limitations of the study.
Review/Theoretical and Practice applicable papers/posters:
Purpose: State the aim or primary objectives of the paper.
Background: Give a concise summary of information, which places the present paper in context.
Methods: Provide details of the procedures adopted and their rationale (e.g., literature search, inclusion/exclusion criteria and methods of analysis) and/or key arguments and theoretical positions.
Conclusions: State the conclusions that can be drawn from the work described, including theoretical, methodological or applied/policy implications as appropriate and any key limitations of the study.
Case Studies:
Purpose: State the aim or primary objectives of the paper;
Background: Give a concise summary of information, which places the present paper in context. Applied submissions should adopt a scientist-practitioner perspective, providing key references for the theoretical background underlying the applied program/intervention discussed;
Methods: Provide a justification for using a single case-study approach with regard to the phenomenon being illustrated, and demonstrate the theoretical argument for the particular systematic tool that is used.
Conclusions: State the conclusions that can be drawn from the work described, including theoretical, methodological and/or applied/policy implications as appropriate and any key limitations of the study.
Workshops:
Background: Provide a concise summary of information, which places the session in context, this includes the aims of the workshop and the expected outcomes for participants.
Key points: Provide details of key arguments or the skills and activities covered.
Conclusions: State the conclusions that can be drawn from the work described, including theoretical, methodological, or applied/policy implications as appropriate.
5 Minute Challenge:
Five Minute Challenge presentations will be grouped together depending on theme. These presentations will be short, 5 minute presentations, where the emphasis is on presenting new research ideas or applied case studies in a dynamic and succinct presentation. This format is ideal for early career presenters, or more experienced presenters who might want to get across work in development in a shorter presentation format. The goal is to adopt an energetic approach that captures the interest of a broad audience.
*Please ensure you use the above headings within your submission
In previous years the most frequent reasons submissions were rejected included;
4. Presentation Methods
The DSEP Committee welcomes submissions from both academics and practitioners. The quality of the scientific programme depends on your submissions and we thank you for choosing this conference to present your work.
Review/Theoretical paper
Papers are allocated 15 minute slots on the programme (12 minute presentation with 3 minutes for questions).
Research/Work in Progress paper/poster
Individual or linked – are an opportunity to present work in progress and for presenters and participants to discuss work and findings. Further information regarding the dimensions of the poster boards and suggestions of how to display poster material will be supplied to presenters who have their posters accepted. We suggest that posters are put up for the duration of the conference for maximum exposure.
Workshops
The workshops involve active participation through interactive discussions, demonstrations, and/or experiential learning. It can be a research workshop (e.g., research methods, scientific writing) or an applied workshop (e.g., sharing of professional practice strategies). They are interactive sessions aimed at the development of professional skills and expertise. The Conference Committee welcomes workshops which do not follow the normal pattern of formal presentations. Workshops will ideally incorporate interactive components. Workshops will be judged in terms of interest and quality. Workshops will typically be allocated 90 minutes, though please indicate on submission if longer is required.
5 Minute Challenge
Five Minute Challenge presentations will be grouped together depending on theme. These presentations will be short, 5 minute presentations, where the emphasis is on presenting new research ideas or applied case studies in a dynamic and succinct presentation. This format is ideal for early career presenters, or more experienced presenters who might want to get across work in development in a shorter presentation format. The goal is to adopt an energetic approach that captures the interest of a broad audience.
Poster Presentation
Will be timetabled into the conference programme in sessions which provide an opportunity for presenters and participants to discuss work and findings. Further information regarding the dimensions of the poster boards and suggestions of how to display poster material will be supplied to presenters who have their posters accepted.
5. Refereeing Procedure
Reviewers will be assessing each submission on a number of criteria:
● Written Quality
● Suitability for DFP Annual Conference
● Overall Quality
Each submission is blind reviewed by at least two members of the Conference Committee according to established criteria and standards.
Please note:
● Submissions will be considered solely on the information you provide
● If a submission does not evidence all the required elements set out in the submission information above it will be rejected
From time to time referees may feel that a particular submission lends itself to a different format to that which is proposed and in these cases authors will be invited to consider an alternative format.
In the case of symposia submissions, the refereeing procedure will include the package as a whole and the merit and importance of any individual contributions.
Authors will be notified of the referees’ decision via email. The decision of referees is final. The conference organising committee are unable to respond to further enquiries once a decision has been made. Every effort will have been made to accommodate any timetable constraints notified at the time of submission.
5. Further Information
Registration
All presenters are expected to register and pay at the appropriate rate. Registration is open from late August 2024.
Prizes
There will be five prizes on offer at this years’ conference, each receiving £50. You will need to note on the abstract submission form if you would like to be considered for an award (and if so, which). The awards are:
· Best student* presentation (from oral or symposia presentation)
· Best student* poster
· Best overall presentation (oral or symposia presentation made by a non-student)
· Best overall poster (by a non-student)
· Best workshop, panel or debate
· Best 5 minute challenge
*Eligibility criteria include either currently registered on a University course and/or enrolled on the BPS Qualification in Sport and Exercise Psychology (QSEP).
Press Office
If successful, your submission may be considered suitable for a press release, timed to coincide with the conference. If this is so, a Press Officer will contact you to ask whether you wish your submission to be press released, and to discuss the content of the press release with you. To write an accurate press release, and to provide more information for journalists attending the conference, you may be asked for additional information regarding your submission. Please note all papers and posters are under a media embargo until the day of presentation.
Audio visual requirements
A data projector and laptop will be available in all seminar rooms. If you are likely to require additional equipment, please indicate this when submitting your abstract.
Code of Conduct
Authors of all material submitted must confirm adherence to the British Psychological Society’s Code of Ethics and Conduct. Particular attention should be made to the section on Integrity and the importance of sub-sections 4.1iii and 4.1vi. Copies of the Code may be obtained from the Society’s website: https://www.bps.org.uk/guideline/code-ethics-and-conduct
The use of non-sexist language
Submissions must not contain sexist language. The following suggestions are made about ways to avoid sexist language:
i) Avoid using sex-specific forms generically. For example, use plurals they/their rather than he/she or his/her.
ii) Delete pronouns – e.g., the participant completed his/her task becomes the participant completed the task.
iii) Avoid specifying the sex of the referent unless it is relevant – e.g., use counsellor, client or participant.
iv) Avoid making sex-stereotyped assumptions about people, their abilities, attitudes and relationships.
Guidelines for Psychologists Working with Animals
When submitting material, please note the guidelines for psychologists working with animals. Copies of these guidelines can be obtained online: http://www.bps.org.uk/publications/policy-and-guidelines/research-guidelines-policy-documents/research-guidelines-poli
SACWAP guidelines
When submitting material, please note the SACWAP guidelines dealing with the use of animals in psychological research. Copies of these guidelines can be obtained from the Leicester Office.